Implementation of ISO 45001 requires a systematic approach. Consultancy activities play a critical role in guiding organizations through the certification process. Below is a table outlining typical activities and timelines for ISO 45001:2018 certification.
| Phase | Consultancy Activity | Timeline | Details |
|---|---|---|---|
| 1. Initial Assessment | Gap Analysis/Pre-Audit | 1-2 weeks | Consultant conducts a detailed review of existing OH&S practices, identifying gaps against ISO 45001 requirements. |
| 2. Planning & Scope Definition | Define Project Scope & Objectives | 1 week | Consultant works with management to define the scope of the OH&S management system (e.g., which sites, departments, or functions are included). |
| Development of OH&S Policy & Objectives | 2-3 weeks | Support in crafting a tailored OH&S policy and setting measurable objectives aligned with ISO 45001. | |
| 3. Documentation Development | Development of OH&S Management System Documentation | 4-6 weeks | Consultant helps develop the necessary procedures, forms, and records to meet ISO 45001 documentation requirements. |
| Legal and Other Requirements Review | 1-2 weeks | Consultant helps identify and assess legal compliance obligations and other requirements impacting the OH&S system. | |
| 4. Implementation Support | Implementation of OH&S Management System | 4-6 weeks | Consultant provides support in the implementation of processes, including employee training and resource allocation. |
| Awareness & Training Programs | 2-3 weeks | Develop training materials and conduct training sessions to educate employees on their roles within the new system. | |
| 5. Internal Audit & Review | Internal Audits | 2-3 weeks | Conduct internal audits to assess the effectiveness of the system and identify areas for improvement. |
| Management Review Meeting | 1 week | Consultant facilitates a meeting with management to review audit results, system performance, and corrective actions. | |
| 6. Certification Audit Preparation | Pre-Certification Audit (if necessary) | 1-2 weeks | Consultant may conduct a pre-certification audit to ensure that the organization is ready for the certification audit. |
| Support During Certification Audit | 1-2 weeks | Consultant provides support during the actual certification audit (conducted by an accredited certification body). | |
| 7. Post-Certification Support | Post-Certification Review and Support | Ongoing | Consultant helps maintain ISO 45001 compliance by supporting regular audits, system reviews, and corrective actions. |
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